Controlling your business' printing costs can sometimes feel like you are trying to control the weather, and predicting it can be even worse. However, using managed print services and print rules can help you gain some insight and, hopefully, save some costs. Here are three questions to focus on when evaluating your printing situation.
Who Are Your Users
Your users are the primary drivers of your print usage and therefore cost. By focusing on your users, you can gain actionable data on who is printing, as well as where and what they are printing. Setting up rules for certain users can help them print more efficiently by guiding it to the right equipment, or limiting additional copies.
What Are Your Settings
Are you printing color even when it is not needed? Then you should evaluate your printer's default settings and make sure that your documents are printed at the lowest cost possible. Adjusting away from color printing can save thousands of dollars in toner a year, and often without sacrificing any quality to your prints.
Who Services Your Equipment
Downtime can be a huge cost to your business and is often missing from cost calculations of your printer fleet. The good news is that you can maximize your uptime and reduce your downtime with managed print services. Outsourcing your service, repair, and maintenance shifts those variable costs to a fixed monthly payment that you can plan on, and your downtime is minimized due to the professional level of service you will receive.
Predicting printing costs doesn't have to feel like you are reading a crystal ball. By using managed print services, and focusing more on the who, what, and where of your printing you can take control of your costs and move that money to your bottom line where it belongs. Give us a call for an assessment or to ask about your options