There is always a new threat on the horizon when it comes to document security, but there are equally as many solutions. Staying on top of possible issues and being prepared is the best way to protect your files. Here are six threats to watch out for now.
1. Exposed Documents
Documents left on a printer tray are vulnerable to any non-approved person walking by. Sensitive information should not be left open to prying eyes. Secure your documents by requiring a passcode to release records to the printer.
2. Unprotected Hard Drives
Your copier or printer is still a computer and should be protected as such. The hard drive in these machines contains sensitive data that should be backed up and encrypted.
3. Scanning to Unauthorized Apps
If you are dealing with information that is extremely sensitive, using just any productivity app will not work. You need to be sure wherever you are sending your information that you can track your confidential data.
4. No Print Tracking
If you are not able to tell who is printing a document you are setting yourself up for a security threat. Managed print services is a third party provider that can guide you in creating printing policies. Printing policies will determine how to keep track of documents that are being printed.
5. Solely Storing Paper Documents
By limiting your storage capabilities to paper, there is a whole host of problems that could occur. Without a digital storage back up, if anything were to happen to your physical files all information would be lost. Managed print services will help you reduce printing and digitize your office.
6. Access to Scanned Documents
Who do you want to be able to see confidential documents? Protect your PDF scanned files with a password, and you will limit your audience to only those who have been approved.
To learn about more ways managed print services can protect you from security threats call us today!