Printing is a significant business need regardless of your business’ size. Even though the world seems to be going paperless because of technology, printing services are a necessary factor for all companies. The printing world is an overwhelming one, printers and copiers are always upgrading and evolving, not to mention security needs and eventual repairs. Knowing which equipment to get and knowing how to use it to the fullest is a cumbersome task.
Most companies have found that enlisting a managed print service drastically improves their printing productivity. Regardless of your business’ size, it is worth considering if managed print services can help your company. Choosing the best-managed print provider for you can be a difficult task, so we’ve put together four tips to help you find the right fit for your business.
1. Receive an Assessment
First-rate managed print services will take the necessary steps to walk with you through the process of determining what services will be helpful for your business. They will ask questions about your current printing needs, security worries, and evaluate any existing equipment you are using.
2. Ask the Right Questions
You’re looking for managed print services to help make your job more comfortable and more cost-effective, knowing what to ask providers is an essential part of choosing who you work with. Here are a few questions you should ask potential print providers:
- How do you ensure data security?
- What is your process for addressing service needs?
- Do you automatically renew supplies?
- What is the response time for a local technician?
- Do you have a cartridge recycling program?
3. Protect Your Business
Many businesses are unaware of the threats associated with printing. There is the risk of exposing networks to hackers and leaving sensitive documents left out on trays. Make sure security is a top value for your potential provider. This includes keeping up with critical updates to software and firmware, as well as requiring permission for users to use the equipment.
4. Plan for Growth
As your business expands, so will your managed print needs. Be sure to work with a company that will grow with you and allows you to upgrade and expand equipment without penalization. Make sure your potential managed print service provider is aware of your growth goals and is willing to help you as your business grows.
Working with a managed print provider will help remove the burdens of printing. Allen Business Machines would love to help you with your supply, security, and equipment needs. Contact us today to start tackling your printing needs!