Managed print services help companies reduce their printing costs while improving productivity and data security. Here’s how you can maximize the benefits of your service.
Setting Goals
When you are starting with managed print service, it’s essential that you decide exactly what you want to get out of the process. Your measurable can range from cost-savings to paper reduction goals, and even increasing data security. Managed print services is a comprehensive tool, and by narrowing down what you want to achieve, you can target specific tasks.
How Will You Reach Your Goals?
Once you’ve decided how you will measure the success of managed print, it’s time to execute a plan. Your MPS provider will begin with an analysis of your printing fleet an determine where there are week spots within both your devices and printing policies. If your goal was to cut printing costs, your provider should also include a supply ordering assessment.
Understanding who is printing and what documents they are producing can help achieve a few different goals. If everyone is sending large-volume print jobs to one printer, you might discover there is a more efficient way of distributing print jobs between devices. You might also discover that you need to amp up printer security because there is an oversight who access to confidential data.
Working with a Vendor
Choosing a managed print services vendor is important because they will be creating strategies and making suggestions for how to reach your print goals. Be sure to work with someone who has experience in creating sustainable solutions. Together, you should work together to implement well-planned programs. To learn more about working with a professional managed print services provider, call us today!