When you have your entire afternoon scheduled with appointments, meetings, and tasks, the last thing you need to worry about is solving an issue with your office equipment. Interruptions like these get in the way of productivity, so here are a few tips to reduce downtime for your essential office equipment:
Regular Maintenance
Humans aren’t the only ones who need consistent check-ups – your printers and copiers need them too. Scheduling regular maintenance appointments is easier than scrambling to find a solution when a machine goes down because it wasn’t maintained. A down printer can get in the way of the work you need to be done, costing you both time and money.
A monthly maintenance contract will give you the opportunity to get the monthly check-ups that your machines need and will keep you ahead of issues and malfunctions that cause downtime.
Give Equipment a Break
When your staff is ready to call it a day, your printer probably is too. When the time comes for employees to go home for the night, be sure to turn off equipment so it can rest from its constant functioning. Shutting equipment down will also help save a few bucks since you are reducing used energy in the office.
Train Your Staff
Preventing downtime is one of the best ways to reduce downtime for your printer and copier. Many offices experience downtime because their staff has not been trained to use the equipment properly. Simple mistakes can cause significant problems with office equipment, so it’s essential that your team knows what they are doing when they use your printer or copier.
Know When to Move On
Often the best way to prevent downtime is by upgrading old equipment. Printers and copiers aren’t meant to last forever, and when they start to age, they will begin breaking down and causing more problems for your staff. If your equipment is starting to age, it’s probably time to get a newer, more efficient machine in your office.
At Allen Business Machines, we are passionate about making sure your equipment is running as efficiently as possible. Contact us today for any of your maintenance or equipment replacement needs!