Your procurement team has enough on its plate. ABM delivers Sharp equipment under a Sourcewell cooperative contract - nationally competitive pricing, zero bid paperwork, and full compliance built in from day one.
What Is Sourcewell?
Sourcewell (formerly NJPA) is a government agency and non-profit service cooperative formed under Minnesota law. Their mission: help schools, municipalities, counties, and nonprofits procure products and services more efficiently - without sacrificing compliance.
Instead of each organization spending months running their own bid process, Sourcewell does the competitive bidding on behalf of all 50,000+ members. When Sharp is awarded a Sourcewell contract through that process, every eligible member gets access to those negotiated prices without issuing a single solicitation.
Sourcewell is funded entirely by vendor administration fees - a small percentage of contract sales. Members pay nothing to join and nothing to use the contracts.
Sourcewell has earned this national honor three times - awarded to agencies demonstrating best-in-class purchasing practices and public accountability.
Sourcewell contracts meet 2 CFR Part 200 federal standards (Uniform Guidance), so equipment purchased with federal grant funds can be procured through Sourcewell without a separate competitive solicitation. (Note: E-Rate funds connectivity, not copiers - it isn't a path for office equipment.)
Statutory and contract references on this page are provided for convenience and are not legal advice. Confirm applicability to your organization with your procurement counsel; Sourcewell can provide a state-specific legal memorandum on request.
Winning vendors (like Sharp) pay a small admin fee - a percentage of contract sales. This funds Sourcewell's operations entirely. Member agencies pay zero. No subscription, no membership dues, no cost to use contracts.
Why Cooperative Purchasing Works
Cooperative purchasing isn't a workaround - it's a proven procurement strategy. Sourcewell delivers on the three dimensions that matter most.
Sharp's Sourcewell Contract
The current Sharp Sourcewell contract (#112124-SEC) covers Sharp's full MFP and professional display product lines through January 2029.
Multifunction Printers & Professional Display Products
Awarded through Sourcewell's 7-step public competitive procurement process.
How to place an order: Issue a purchase order that includes contract number 112124-SEC and your Sourcewell Member ID. That's it. ABM processes the rest - usually same day. No separate quote comparison or bid committee approval required.
Who's Eligible
Sourcewell membership is open to a broad range of public-sector and nonprofit organizations. If your entity is on this list, you can order through ABM today without issuing your own bid.
State agencies and departments at any level
Towns, villages, townships, municipal departments
Counties, special districts, boards of supervisors
Public districts and charter schools - no RFP required
Public and private non-profit higher education
Non-profit hospitals and tax-exempt health organizations
IRS 501(c)(3) and other exempt organizations
Fire, police, emergency management, sheriff offices
Not a Sourcewell member yet? Membership is free and takes about 5 minutes at sourcewell-mn.gov/register. Once registered, your Member ID is permanent - no renewals, no annual fees, no paperwork to maintain.
How It Works
Cooperative purchasing is designed to eliminate friction. Here's the full process - start to finish.
Confirm your organization is a Sourcewell member, or register free in about 5 minutes at sourcewell-mn.gov/register. Membership never expires - no annual renewal required.
~5 min for new membersCall or email your local ABM team. We assess your fleet, locations, and workflows and build a Sourcewell quote that fits your situation - at or below the contract ceiling rate.
Free assessment, no commitmentABM provides a detailed quote under contract #112124-SEC. Pricing is ceiling-based - completely transparent. No negotiation theater. The contract price is the price.
Ceiling-based, auditableYour PO needs two things: contract number 112124-SEC and your Sourcewell Member ID. That's the complete procurement record - no bid committee, no public notice period.
Same-day processingABM coordinates delivery, installation, network configuration, and on-site user training. Start-up supplies are included. Local service technicians - not a national dispatch queue.
Local service teamReal-World Results
Three real deployments - schools, counties, and districts - that moved from procurement headache to operational reality.
North Carolina
"Service has never been faster."
Tim Burrell, IT Director, Macon County Schools
District-wide deployment across 11 schools using a single Sourcewell PO. Integrated PaperCut MF for print control, FERPA-compliant configuration, connected with Blackboard Learn for student workflows.
Florida
One of the largest single-district Sharp deployments on Sourcewell record. 250 units across 40 school locations - no individual school had to run its own bid. Cooperative contracting was the only practical path at that scale and timeline.
Beaumont, Texas
County-wide deployment across multiple departments - courts, clerk offices, public services. Used the Sourcewell contract to clear the county attorney's procurement review without issuing a new county RFP.
Your Local Advantage
The Sourcewell contract delivers national pricing. ABM delivers local accountability - a Fort Wayne team that knows your facility, answers the phone, and shows up when equipment goes down.
ABM holds Sharp's top dealer designation - priority parts access, factory-trained technicians, and direct escalation to Sharp technical support. Not every dealer qualifies.
We've served northeast Indiana since 1953. Our technicians know the region, the schools, and the county buildings. Same-day service is our standard, not a premium tier.
Sourcewell gives you Sharp's national pricing and supply chain. ABM gives you a local account manager and service team. You get both, through one point of contact.
Sharp backs every Sourcewell purchase with a 3-Year Performance Guarantee. ABM enforces it on your behalf - you don't navigate Sharp's corporate structure alone.
ABM coordinates Sharp's free toner recycling program for all Sourcewell customers. Empty cartridges picked up, properly recycled - no disposal fees, no hassle.
Allen Business Machines has been in Fort Wayne since 1953. That institutional knowledge means we spec equipment that fits your workflows - not just what's on promotion.
Common Questions
From school purchasing directors to county administrators. If your question isn't here, call us.
Yes - for Indiana public agencies, specifically. Indiana Code IC 5-22-10 (Special Purchasing Methods) lets a governmental body make a special purchase off a competitively-awarded cooperative contract without running its own bid - Sourcewell's Indiana Legal References cite IC 5-22-10-5 (savings to the governmental body), 5-22-10-12 (governmental discount available), and 5-22-10-14 (pricing at or below federal GSA schedules). Sourcewell follows Minnesota's competitive contracting law to solicit and award its contracts. Allen County, all northeast Indiana school districts, and county governments in our service area (Allen, DeKalb, Wells, Adams, Huntington, Whitley, Noble, Steuben, and Kosciusko counties) can procure through Sourcewell and satisfy Indiana's purchasing requirements. Sourcewell provides audit-ready documentation for your legal or finance team.
No. Membership is completely free. Sourcewell is funded by vendor administration fees - a small percentage of contract sales paid by Sharp and other vendors. Members pay nothing to join, nothing annually, and nothing to use the contracts.
Sourcewell negotiates on behalf of 50,000 member agencies. Pricing is ceiling-based: Sharp is contractually prohibited from charging more than the published rate. ABM cannot markup above that ceiling. You get national volume pricing delivered locally.
Yes. Sourcewell contracts meet 2 CFR Part 200 (Uniform Guidance) federal procurement standards, so when federal grant funds are used to buy equipment, the Sourcewell purchase satisfies the full-and-open-competition requirement without a separate competitive bid. Sourcewell provides audit documentation for federal grant reporting. (Note: each grant has its own rules on allowable uses - for example, Title I is supplement-not-supplant - so confirm the specific fund can be used for equipment with your grant manager.)
Contract #112124-SEC (valid Jan 11, 2025 - Jan 10, 2029) covers Sharp MFPs (full MX and BP Series, color and B&W), AQUOS BOARD interactive displays, and Professional Display products. Also includes purchase, financing, lease buyout options, start-up supplies, and on-site training.
Two things: contract number 112124-SEC and your Sourcewell Member ID. That's the complete procurement documentation. ABM handles everything downstream - ordering, delivery, installation, and training coordination.
No. E-Rate (the federal Schools & Libraries program) funds broadband and internal network infrastructure - not office equipment - so copiers and MFPs are not E-Rate eligible. The simplest path to fund a copier is your operating budget or a lease at Sourcewell pricing, which requires no separate bid and is locked to the contract ceiling.
The bid decision - what normally takes 60-90 days - is already done. Once you're a Sourcewell member and have a quote from ABM, the flow is: PO issued → ABM processes same day → Sharp ships → ABM installs. Most deployments go from PO to live equipment in 1-3 weeks.
Ready to Get Started?
If your organization is a school, government agency, hospital, or nonprofit in northeast Indiana, ABM can quote your entire print fleet under the Sourcewell contract - today. No bid committee required.
Confirm your org qualifies - most public-sector entities do.
ABM quotes under contract #112124-SEC. Ceiling-based, transparent.
Issue your PO. ABM handles delivery, install, and training.
Contract #112124-SEC valid January 11, 2025 - January 10, 2029. ABM is an authorized Sharp Platinum dealer serving Fort Wayne and northeast Indiana since 1953.
Other cooperative contract programs: