Managed print services aim to organize your printing equipment and supplies to save you money. While the focus is on your printing fleet, people also have a vital role in this service. Managed print is equally about who is printing what as it is about how much your business is printing. Before you can implement an efficient printing process, it’s important to understand why people are always printing.
Why Do People Use Paper
One of the first steps of managed print services is assessing who and what is being printed. For the most part, people print things for the same reasons. They want to be able to make notes on paper, save a document to read now or later, archive for later use, or share with others. If people are aware of why they are printing something they can conscientiously decide if that task can be done without printing. The first step is being aware of your patterns.
Ways to Reduce Printing
It can be difficult to imagine the world without paper, and that may never be a reality, at least not in the foreseeable future. While paper has its place and we cannot eliminate it fully, it’s important to assess where we can digitize.
Approvals- Instead of gathering handwritten signatures you can begin to use electronic signature tools.
Applications- You can replace printed documents for clients or employees to fill out with online forms that gathered all needed information.
Training Materials- Creating training manuals for new students, employees, etc. is necessary. It is, however, unnecessary to print these documents when you can create PDF files that can be accessed and reviewed online.
You Can Go from Paper to Digital
By beginning to notice areas that can transition from paper to digital, you will see that the change is smooth. Managed print services will be a catalyst for a more efficient printing fleet and a more conscientious printing staff. If you have questions or want to learn more about managed print services, call us today!