Before investing in a new copier, it’s important to consider what exactly you need. You’ll be looking at different machines depending if your office makes copies at a high volume or is creating high-quality graphic images. Here are four things to know about purchasing a new copier.
1. Copy and Print Speed
When it comes to speed, many businesses think the faster, the better. This isn’t always necessarily true. If you’re working in an office that has a low printing volume, then a speedier copier isn’t going to improve anything. The speed of your copier is affected by the number of users. Don’t spend extra money on a copier if you don’t have the need.
2. Black and White or Color
If you are thinking of skipping out on a color copier, think again. Just because you don’t always print in color doesn’t mean there won’t be the occasional document that needs it. Sending print jobs to an out of house company can be more expensive than the initial investment.
3. Additional Features
New copiers can take your documents from boring to snazzy. A few extra features can make all the difference. To put together packets or projects look for a copier that can hole punch, fold, or staple. The ease of use will amaze you.
4. Security Software
With cyber hacks more prevalent than ever, it’s essential that all your devices are protected. Copiers are just like computers and have a hard drive inside. Your office device should be able to encrypt data as well as implement authorization codes.
Buying a new copier doesn’t have to be stressful. Preparing ahead of time with your required features and needs will set you up for success. Want to learn more? Contact us today to talk to an experienced service person.